Parent Access - How to use My Calendars in PowerSchool

This document will assist you in setting up calendars that pull information from PowerSchool.

If you need your PowerSchool login and password, the school’s main office will be able to provide it in the form of a letter. You may pick up the letter in person or have it mailed to you.

For security reasons, we do not give out this information over the phone or by email.

Log in to PowerSchool at : http://www.elkcityschools.com/ and click on the PowerSchool link.

Requirements

Before we get started subscribing to the calendars, you must have a specific piece of software downloaded to your computer. On a Macintosh computer, you must have iCal and on a Windows machine, you must download Sunbird.

For Macintosh Computers - Click here

iCal - If you are running OS 10.2.3 you probably already have iCal installed on your computer. If not, and you need to download, go to http://www.apple.com/ical/

You need Mac OS X version 10.2.3 or later to use iCal.

For Windows Computers - Click here

Windows requires a third party software to view iCal Calendars. A popular and free choice is Sunbird. You can find more about Sunbird at

http://www.mozilla.org/projects/calendar/sunbird_download.html

Other third party software products are available for Windows. Go to iCal Share for more information.

iCal Web Calendars for Macintosh

Once you are logged in, click on the My Calendars icon:

This feature allows you to subscribe to three different types of calendars:

Click the blue link, Subscribe, for the calendar you want to subscribe to. It will prompt you for your username and password to PowerSchool.

You can subscribe to as many calendars as you wish.

Below is a sample calendar with subscriptions to the school calendar and Class Calendars with Scores and Final Grades. You’ll notice they are color coded for easier viewing.

You can choose your settings on how often you’d like the calendars updated. Notice in the right window, you can change the auto-refresh update to be more or less often. It also tells you when the last update occurred.

For more information on how to manage iCal use the iCal Help menu or visit the websites:

http://www.apple.com/ical/ or http://www.icalworld.com/help.html

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Sunbird Web Calendars for Windows

My Calendars operates in conjunction with iCal, a personal desktop calendar application. By subscribing to each calendar, you can view your assignments from all classes at the same time. Windows requires a third party software to view iCal Calendars. A popular and free choice is Sunbird. You can find more about Sunbird at

http://www.mozilla.org/projects/calendar/sunbird_download.html

Click on the download link for Windows and follow the on screen directions to install Sunbird on your desktop before you try to access the calendar feature.

Third Party options…Other third party software products are available for Windows. Go to iCal Share for more Information.

Once you are logged in to PowerSchool, click on the My Calendars icon:

This new feature allows you to subscribe to three different types of calendars:

Make sure you have correctly installed Sunbird before continuing. Instead of clicking the blue link, Subscribe, for the calendar you want, you’ll need to right-click (to get a drop-down menu) and select COPY SHORTCUT (see picture).

Now, open Sunbird and go to File, Subscribe to Remote Calendar.

The following pop-up will appear.

1.      Select On the Network

2. RIGHT-CLICK to paste the shortcut (that you copied from PowerSchool) into the Remote Server URL.

3. It will prompt you for your username and password to PowerSchool. You may do this with as many calendars as you wish to subscribe to. Just repeat these steps.

4. Name your calendar (whatever you wish).

5. Select a color to color-code it.

Below is a Sunbird sample calendar with several subscriptions to school calendars.

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